Program Assistant

Following the SENIA mission, ensure the smooth functioning of the SENIA Academy’s online platform, maintain course materials, and communicate with participants and facilitators.

Responsibilities

• Course Management:
  • Share course information with the Virtual Assistant for monthly course cloning.
  • Check and update cloned courses to ensure they are ready for registration.
  • Monitor enrollment numbers and update registration settings accordingly.
  • Maintain accurate course tracking documents.
  • Follow up with inactive course participants to encourage progress and completion.
  • Archive completed courses.
• Facilitator & Participant Communication:
  • Schedule and communicate with course facilitators regarding timelines and expectations.
  • Create and share grading documents with facilitators to ensure efficient grading.
  • Send out monthly course certificates for Teaching Assistant (TA) courses, Level One courses, and Level Two courses.
  • Follow up on group registrations as directed by the DED.
• Certificate & Course Maintenance:
  • Maintain and update certificates on Canva.
  • Share monthly certificate details with the Virtual Assistant for development and distribution.
  • Create and share in-service group courses and scripts as needed.
  • Check and update resource links as directed by the DED or Director of Professional Learning.
• Platform & Content Management:
  • Update SENIA Academy platform content as needed, ensuring accuracy and relevance.
  • Assist with similar program and platform tasks as requested by the DED or Director of Professional Development.
• Data Management:
  • Maintain graduate lists and share with the Virtual Assistant and other relevant staff each month.
  • Track and update course participation and graduation data.

Qualifications:

• Bachelor’s Degree or higher in project management, inclusive education, or related field.
• Willingness and ability to use Google Drive, Asana, Slack, Canva, and conference platform, Whova
• Superb organizational and time management skills
• Excellent communication skills
• Ability to be flexible with hours

Reports to:

• Executive Director, Lori Boll, and Deputy Executive Director, Andrea Lillis.

Commitment:

• This is a part-time, remote position.

Salary:

• Hired on a contractor basis at 20 hours per week, USD 20,000 per year